How do you backup Microsoft Teams?

How do you backup Microsoft Teams?

First question; do we need to backup Microsoft Teams. MS team is cloud base application. Microsoft Teams is part of office 365 suite. Microsoft Teams has taken off as the central hub for collaboration in Office 365 suite. Teams has the ability to connect all other applications and facilitate teams to collaborate the work easily.

Can be the main quarry, what exactly can be backed up in MS Teams. There is no simple answer to it. Backing up Microsoft teams can be very complicated. However, there are ways of guaranteeing your content is protected within Microsoft Teams. When we are talking about content, the main contents are chats and files. Even though mentioned here chat and files are important, MS Teams is a hub for many services such as Office 365 groups, SharePoint Online, Exchange Online, Planner, OneNote.

Microsoft Teams Chats
Teams Chats can be One to One(1:1) or One to Many(1:M). also, there are Channel Chats available too.  All sort of chats is stored within Exchange Online mailbox. User must have an exchange online mailbox in order to store the chats of 1:1/1:M. Exchange on-premises mailboxes are not supported.
1:1/1:M conversations get saved within a hidden folder within the users’ Exchange mailboxes. Channel chat also uses the same method and the conversations are stored to a hidden folder within the Office 365 Group mailbox for the team.
Currently, the user does not have ability backup or restore messages from within the Chat Service. however, user can protect the copies of those conversations for a certain time to ensure they can be restored when they get deleted or lost.
Office 365 Security Compliance Centre is the tool that can create rules to protect the copies of those conversations. The conversation needs to protect within the appropriate mailboxes. By default, conversations removed from the Deleted Items in Microsoft Outlook are recoverable for 14 days. If the items are configured under a litigation or in-place hold, then this will protect the archived copies hidden in the mailbox.
These items can be stored either for a set period of time or indefinitely, and then recovered from the eDiscovery Centre within the Office 365 Security and Compliance Centre. You can even set these hold policies to just IM messages so that only Teams messages will be held.

Microsoft Teams Files
When you send files within chats in MS Teams, either in 1:1 chats or channel chats, you are not sending copies of files to the other party. They are actually using the native functionality of OneDrive for Business or SharePoint Online.
If you share a file in a chat conversation, that the file will upload into an MS Teams Chat Files folder with your default OneDrive for Business folder.
Then it creates the essential sharing permissions for the other person in the chat to access the documents or files.
When sharing a file or a document within a Channel conversation, these files are uploaded into the Channel’s folder within the SharePoint Online document library and it will assign necessary permission to allow access to all the members of the team.
Once these files are uploaded to either OneDrive for Business or SharePoint then you can use the native tools to protect them. By default, all deleted files are held in the Recycle Bin within Exchange Online. The items are recoverable for a maximum of 93 days by users within SharePoint Online. Once the period is exceeded oldest items are purged.
In addition, service offered retention options, The Security and Compliance Centre provides the ability to create office 365 retention policies that can be assigned into multiple services such as SharePoint Online and OneDrive for Business. When focusing on retention, deleted files store in these services are copied to and stored in the Preservation Hold Library. For Best Practice makes sure policy compliance apply into Items that held in Preservation Hold Libraries cannot be deleted or removed.
Retention policy provides guides of the length of time items are held. Please note that retention periods are configured based on item creation, modification or labelling date that is meaning that they are not equivalent to backups, which can be retained for a period that starts from the point the backup was taken.

Backup Solutions
Teams has a lot of moving parts. There are third party vendors that specialized in SharePoint backups, Exchange Backups or both. Teams is the collaboration application of all these. You can use Backup solution to backup all the services of Teams and use the copies to restore when need them.


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